Careers At Midstate

Position Overview

The position is assigned to our Midstate Companies operation and is responsible for performing a variety of manual and routine clerical/administrative support duties related to the Company’s internal heavy haul (HH) trucking department. The position is expected to communicate effectively during all interactions internally and externally while also collaborating and providing support to other departments and functions within the Company. Serves as a key backup to the Transportation Manager and Dispatcher.

Essential Job Duties

• As applicable, oversees DOT audits and provides all related records. Ensures all records associated with such efforts are well organized and are properly maintained.
• Responsible for administering records and processes associated with Vehicle Registrations International Registration Plans (IRPs) by State, including the updating of related manuals, inspections, and any International Fuel Tax Agreement (IFTA) permits.
• Effectively monitors and administers Compliance Safety Accountability (CSA) programs, equipment title file management; and vehicle inspection and IFTA decal management administration.
• Monitors and administers ongoing vehicle maintenance program initiatives.
• Responsible for creating and maintaining Daily and Annual logs and hours of service logs.
• Administers all activities associated with Driver Vehicle Inspection Reports (DVIR) and related record keeping.
• Ensures accurate and updated Longer Combination Vehicle (LCV) compliance records.
• Administers all activities associated with Motor Vehicle Records annual verifications.
• Partner with Safety Specialist for activities related FMCSA-accident registers and the review of related action plans.
• Responsible for MCS-150 bi-annual reports, Unified Carrier Registration (UCR) registration, Heavy Highway Use Tax (HHUT) 2209 tax, credential books for each vehicle, and outside carrier billings for HH Trucking Department.
• Provides support for all daily permitting requirements.

Other

• Provide recommendations for developing and maintaining electronic filing/records systems and implement such approved recommendations.
• Provide additional administrative support as requested.
• Maintain effective working relationships with administrative personnel, HR, the General Manager and their direct reports.

Required Knowledge, Skills, and Abilities

• High school diploma or equivalent.
• A minimum of 1 years (preferably 3 years) administrative support experience.
• DOT Compliance administration and/or permitting experience preferred.
• Excellent attention to detail and organizational skills.
• Solid/provide technical skills, including Microsoft Office applications; good typing skills.
• Ability to maintain strict attention to detail, be meticulously organized, and be capable of handling multiple simultaneous tasks and competing priorities.
• Self-motivated and eager to develop new efficiencies within existing processes.
• Good verbal and written communication skills.
• Good interpersonal skills with ability to positively communicate with a wide variety of people.
• Strong problem-solving skills.
• Demonstrated ability to drive standardization and improvement across multiple reporting entities.

Working Conditions and Physical Demands

• Works in an indoor office relatively free from environmental conditions or hazards.
• Use of office equipment and computers.
• Occasional lifting of supplies and materials from time to time.
• Positions in this class typically include extended sedentary periods, talking, hearing, seeing, grasping, movement and repetitive motions.

Disclaimer

To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. This job description is not to be construed as all inclusive. Employees may be required to perform any other job-related task as requested. Reasonable accommodations may be considered and implemented to enable individuals with qualified disabilities to perform the essential functions.

It is the policy of this Company to assure that applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, sexual orientation, gender identity, color, national origin, age or disability. Such action shall include: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship, pre-apprenticeship, and/or on-the-job training.